Company Secretary – Senior Manager / Manager / Senior

Company Secretary – Senior Manager / Manager / Senior

We are looking for an experienced and detail-oriented Company Secretary to join our team. The successful candidate will be responsible for managing company secretarial matters, statutory compliance, corporate documentation, client communication, and supporting Board and shareholders' meetings.

Key Responsibilities

• Ensure all company secretarial work prepared by the team is accurate, complete, and properly organised.

• Liaise and communicate with clients, Directors, SSM officers, government authorities, and third parties on company secretarial matters.

• Monitor statutory deadlines, including annual return filings and other SSM-related submissions, to ensure timely compliance.

• Prepare and maintain corporate documents, resolutions, correspondence, reports, records, and statutory files.

• Prepare and coordinate Directors' Resolutions and Shareholders' Resolutions relating to:

  • Increase of paid-up capital

  • Banking facilities

  • Purchase of property, land, or buildings

  • Other corporate matters as required

• Coordinate and attend Board of Directors (BOD), Annual General Meetings (AGM), and Extraordinary General Meetings (EGM).

• Advise clients on corporate cessation matters, including Strike Off and Winding Up procedures.

• Prepare quotations and proposals for company secretarial services.

• Provide guidance, knowledge sharing, and coaching to junior team members on selected company secretarial topics.

• Keep up to date with the latest SSM requirements, Companies Act, statutory regulations, and corporate governance practices.

• Perform other company secretarial and administrative duties as assigned.

Requirements

• Diploma or Degree in Corporate Administration, Company Secretarial, Business Administration, Law, Accounting, or a related field.

• Relevant experience in company secretarial services.

• Strong knowledge of statutory compliance, Companies Act, SSM requirements, and corporate governance.

• Experience handling Board meetings, AGM/EGM, statutory filings, resolutions, and corporate documentation.

• Good communication and interpersonal skills, with the ability to communicate effectively with clients, Directors, and external parties.

• Strong organisational skills with good attention to detail and the ability to manage multiple deadlines.

• Practising Certificate / Licence is an advantage.

• Candidates without a practising licence but with strong and relevant company secretarial experience are welcome to apply.

• Candidates applying for Manager / Senior Manager should have the ability to supervise and guide junior team members.